Invoice Budgeting
Set Purchase Budgets. Track Actuals. Protect Your GP.
The Flash — your weekly purchase budgeting tool, built into the platform. Set budgets by category and supplier, track actual invoices against them, and see your gross profit in real time.
Weekly Purchase Budgeting
At the start of each week, set your purchase budget by category: Wet, Dry/Food, and Non-Consumable. Break it down further by supplier if needed. This becomes your spending target for the week.
- ✓Budget by category: Wet, Dry, Non-Consumable
- ✓Optional supplier-level breakdown
- ✓Week-on-week navigation to plan ahead
- ✓Copy previous week's budget as a starting point
Actual vs Budget Tracking
As invoices come in, enter the actual amounts. Minnie calculates the variance instantly — green if you're under budget, red if you're over. Category totals and grand totals update in real time.
- ✓Variance = Actual minus Budgeted
- ✓Colour-coded: green under, red over
- ✓Category subtotals and grand total
- ✓Notes field per line for context
GP% Calculation
See your gross profit percentage per category as you enter figures. Compare against your director-set GP targets. Know exactly where your margin is before the week is over.
- ✓GP% = (Sales - Purchases) / Sales
- ✓Compared against director-set targets
- ✓Wet GP% and Dry GP% tracked separately
- ✓Alerts when GP drops below target
Connected to Pricebook & Financials
Invoice data connects to your Pricebook for price change detection and to your weekly financial reports. One source of truth across the entire platform.
- ✓Price changes detected from invoice entries
- ✓Budget figures feed into weekly financial dashboard
- ✓Supplier spending trends over time
- ✓Export for accounting and bookkeeping
Ready to see this in your venue?
Book a demo and we'll walk through your specific setup.